Residential Finance Administration Coordinator

Honesty Trust Respect Concern Love

• Full-Time, Permanent
• Based in Lower Plenty
• $78,145.53 per annum plus super
• 17.5% annual leave loading and generous salary packaging options

About Odyssey Victoria:

Odyssey Victoria (OV) is a place of hope and positive change for individuals working towards breaking their pattern of addiction. At Odyssey Victoria we believe that every person should have the opportunity to change and grow. Our diverse teams work with individuals, families, and communities to reduce alcohol and other drug (AOD) use, improve mental health, and reconnect people to their family and the community. OV is a dynamic and fast-growing organisation committed to excellence in service provision and innovation in responding to alcohol and other drugs use problems.

Role Purpose:

The Residential Finance Administrator ensures financial process within a therapeutic community are followed and maintained, provides the accounts payable function, supports resident account management and general administrative functions.

The key purpose of the position is to complement program delivery by providing timely financial support functions in client account management, finance and data entry.

Key areas of focus:

• Monitor resident Centrelink payments ensuring correct payments are received, responding to matters or anomalies as relevant.
• Ensure timely and accurate record keeping of resident related payments and expenditure.
• Reconcile resident accounts upon resident exit and organise payment as required.
• Reimburse any Family Tax Benefits to residents as relevant.
• Receive and respond to internal and external enquiries regarding resident payments.
• Monthly reconciliation of all resident accounts. Follow up banking details where required and document issues where residents have unpaid accounts
• Collect monies from residents until Centrepay is operational
• Maintain relevant tracking tools and systems to respond to requests for reports as relevant.
• Ensure that the distribution of data is in keeping with OV and agency confidentiality protocols.
• Perform end to end accounts payable functions ensuring timely entry, preparation and dissemination and recording of documentation consistent with organisational guidelines.
• Maintain relevant financial reporting forms, tracking tools, systems, and processes.
• Reconcile and maintain petty cash store purchase cards and other floats. · Record, track and reconcile resident proposal monies,
• Bank reconciliation and processing bank transactions
• Assist with end of month procedures
• Calculate and record resident income,
• Undertake banking requirements including deposits and withdrawals; and
• Liaise with suppliers, residents, and staff in relation accounts as pertinent
• Ensure compliance with all relevant legislative and statutory requirements.

To be successful in this role, you must…

1. Diploma in Business Administration or equivalent experience working in an account’s role (3 years minimum)
2. Demonstrated knowledge and experience in office administration, including accounts payable and receivable functions, record keeping methods, administrative procedures, confidentiality, and privacy protocols.
3. Strong organisation and time management skills.
4. Highly developed communication skills (both verbal and written) with a consultative approach to resolving issues.
5. Demonstrated commitment to teamwork, with an openness to giving and receiving feedback.
6. Ability to take initiative and work independently and adaptively to meet changing organisational needs.
7. Ability to convey warmth, openness, empathy, and concern for the welfare of colleagues and residents.
8. Confident, friendly, and well-developed people skills, including the ability to relate to professionals and to deal with challenging people and situations.
9. Sound information technology skills, including proficiency in the Microsoft Office suite and use of databases.

For a copy of the position description which outlines the full list of responsibilities and key selection criteria, please click here.

What we can give YOU!

In return we are committed to offering you an inclusive and transparent workplace culture where our people can develop to be their very best by:

• Ongoing learning and development opportunities
• Providing work that is meaningful and challenging
• Providing career pathways across diverse OV programs.
• Access to 24/7 counselling through our Employee Assistance Provider (EAP)
• Generous leave options such as 48/52 Purchase Leave and Study Leave
• Flexible working arrangements such as monthly RDO’s for full-timers (arrangements will vary based on role requirements).

Application information

Please click 'Apply now' (applications via external recruitment websites or via email will not be considered).

Applications should be addressed to Sharon Rowe and include your CV and a cover letter addressing the key selection criteria.

If you have any questions relating to the position, please contact Sharon Rowe Business & Finance Manager Residential Services at [email protected] using the subject line: Residential Finance Administration Coordinator enquiry via EthicalJobs.

We will be assessing applications on a rolling basis, and suitable candidates will be shortlisted immediately. This role will be open for one month and close once a suitable candidate has been selected, which may be prior to the application deadline, so please don’t wait to apply!

Our commitment to diversity

At OV we value diversity and believe that a range of backgrounds brings a variety of ideas, perspectives and experiences that will enhance our effectiveness. We promote a workplace that actively seeks to include, welcome and value unique contributions by encouraging people with disability, Aboriginal Australians, LGBTQIA, young people and people from culturally diverse backgrounds to apply for this position.

Safety screening

OV is committed to child safety and is a child safe organisation. All OV employees must undergo Police Records and Working with Children Checks. Any person issued with a negative notice on their Working with Children Check will not be eligible for employment with us.

All Odyssey Victoria sites are smoke free for all employees.