Project Coordinator

Project Officer, WWCC Implementation Program - Fixed Term
The Royal Melbourne Hospital (RMH)

• Part Time, Fixed Term working opportunity until May 2027
• 48 hours per fortnight (possible opportunity to increase hours)
• 5 weeks annual leave, salary packaging & flexible working!
  

Why Join RMH?

• Work on one of RMH's most important compliance programs
• Access excellent career development, wellbeing programs and employee benefits.
• 48 hours per fortnight (possibility to increase hours)

About the Role

You will be joining the People, Culture and Communications team, working within the People Experience function on one of RMH's most important compliance programs. This is a high-visibility role that sits at the intersection of child safety, workforce compliance and people-centred operations.

Key Responsibilities

• Serve as the primary point of contact for employees requiring a Working with Children Check, guiding them through the application and renewal process with clarity and care
• Coordinate RMH's organisation-wide WWCC compliance program, conducting regular audits to ensure all mandatory checks remain current, valid and accurately recorded
• Verify, validate and maintain WWCC documentation in People & Culture systems in accordance with legislative requirements, Child Safe Standards and organisational policy
• Coordinate WWCC reimbursement processes in collaboration with Payroll and Finance, ensuring payments are processed accurately and on time
• Prepare and distribute regular compliance reports and dashboards for operational leaders and senior management, clearly communicating compliance status, emerging risks and required actions
• Liaise with managers and stakeholders to provide updates on outstanding actions and support timely compliance resolution
• Undertake administrative tasks and ad hoc support across the People, Culture and Communications function as reasonably directed, ensuring the broader team can deliver effectively and efficiently

About you

• Experience in a compliance, HR administration or project coordination role with strong attention to detail and organisational skills
• Understanding of or exposure to legislative compliance frameworks, Child Safe Standards or workforce regulatory requirements
• Confident communicator who can engage constructively with employees, managers and stakeholders at all levels
• Ability to manage competing priorities, meet deadlines and maintain accuracy in a fast-paced environment
• A proactive, solutions-focused approach with a genuine commitment to continuous improvement
• Experience working with HRIS or People & Culture systems such as SuccessFactors or SAP is highly regarded

Benefits of working at RMH

• Work-life balance and flexibility, with supportive rostering and hybrid work options
• A high-impact role with visibility, contributing directly to RMH's child safety and regulatory compliance obligations
• A values-led workplace where psychological safety, respect and speaking up are encouraged and supported
• Access to Health & Wellbeing programs including Fitness Passport, Employee Assistance Program (EAP), and Staff Peer Support
• Generous leave entitlements including 5 weeks annual leave, 17.5% leave loading

Interested?

Click apply to review the full job description and submit your application, including a cover letter and resume.

Interviews may commence as applications are received. Early applications are encouraged as the role may close once filled.

• Salary packaging options - increase your take-home pay by up to $12,000
• 5 weeks annual leave plus monthly ADOs (full time employees)
• Ongoing learning and professional development opportunities
• A strong values-based culture: People First | Lead with Kindness | Excellence Together
• A workplace committed to our Speaking Up for Safety culture