Working with MTHC

Supportive and experienced team
Be a part of a values-led culture that promotes employee wellbeing and drives quality service provisions
Discounts to our clinical services at our various health clinics for you and your family
Established reward and recognition framework and inclusive work practices

About the Role

We are seeking an innovative Executive Assistant (EA) to provide high-level executive coordinator and support across the CEO, COO, CSO and CFO on a part-time (4 days per week) basis.

This role is responsible for coordinating executive workflows, governance processes, and communication across portfolios, ensuring alignment with Strategy 2030 and the Board Business Plan.

The position plays a critical role in:

Supporting Board and Committee governance processes
Coordinating Executive Leadership Team (ELT) cadence and priorities
Ensuring visibility, follow-through, and alignment across executive actions
Improving the efficiency and effectiveness of executive operations

Operating with a high degree of autonomy, discretion and judgement, the role requires strong organisational capability, systems thinking, and the ability to manage competing priorities in a complex and evolving environment.

This role will be mostly onsite, with some flexibility for WFH on occasion.

About you

What you'll bring

Significant demonstrated experience in a similar role supporting senior executives (a relevant qualification will be highly regarded).
Exceptional interpersonal and communication skills, with the ability to build and maintain effective and productive working relationships and represent MTHC to diverse stakeholders (internal and external).
Outstanding written and verbal communication skills, including the ability to draft correspondence, reports, and other documents within agreed timelines with clarity and precision.
Demonstrated experience in diary management, travel coordination, and meeting organisation, with the ability to be flexible and use initiative to problem-solve.
Strong understanding of corporate governance principles and the ability to provide support for board and committee meetings.
Understanding of quality, risk and safety principles and the ability to provide support to ELT with quality initiatives.
Proven ability to exercise discretion, maintain confidentiality, and demonstrate sound judgment in handling sensitive information.
Strong commitment to fostering a positive and inclusive workplace culture, with the capacity to work autonomously and as part of a team.
Excellent computer skills including all key Microsoft Office products.

Desirable

Experience in a multidisciplinary healthcare organisation or complex medical environment.
Experience in overseeing budgets and expenses.
Experience in developing internal processes and systems.

About Us

Melbourne Teaching Health Clinics (MTHC) is a not-for-profit, wholly owned subsidiary of the University of Melbourne and provides world-class clinical training opportunities for the Faculty of Medicine, Dentistry and Health Sciences students. It also provides patient access to high-quality health care for members of the Victorian community, within a private practice setting. There are six clinical areas that are central to this service, and they include general medical practice, dentistry, optometry, audiology, speech pathology and psychology. Learn more about us via our website, here: https://mthc.com.au/

MTHC places a high level of importance on providing an environment for our people that reflects the values of our organisation. These values are:

Be Ethical
Be Accountable
Be Collaborative; and
Be Compassionate.

To Apply

As part of your application, please submit your CV and Cover Letter with reference to the Key Selection Criteria listed in this advertisement. Applicants will be reviewed and short-listed as received, so please don't wait - apply now!

At MTHC, we value the unique backgrounds, experiences and contributions that each person brings to our community, and we encourage and celebrate diversity. Indigenous Australians, those identifying as LGBTQIA+, females, people of all ages, with disabilities or culturally diverse backgrounds are encouraged to apply for our roles. We aim to create a workforce that reflects the community in which we live.

For inquiries, please contact the Workforce & People Experience Team at **********@unimelb.edu.au (please do not send applications to this email)

Please note, this position requires the successful candidate to undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at MTHC. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.