Part-Time Administration Assistant

Are you an organised, proactive and people-focused administrator looking for a meaningful role where your work genuinely makes a difference?

At Adapt OT, we provide Occupational Therapy services across Geelong and surrounding regions, supporting people through the NDIS and other funding streams.

We are looking for a reliable and detail-oriented part-time Administration Assistant to support our growing team and help ensure the smooth delivery of services to our clients. Work hours are flexible; we are seeking someone to work 15-18 hours per week across 3 days (negotiable).

This is a varied and rewarding role suited to someone who enjoys working in a fast-paced environment, thrives on organisation, and values being part of a supportive and collaborative workplace.

About The Role

As our Administration Assistant, you will provide day-to-day administrative support to the clinical and operational team. Your responsibilities will include but are not limited to: 

• Setting up and maintaining accurate client records

• Managing plans and plan amendments within organisational systems

• Uploading client documentation and photos

• Supporting administrative tasks within the NDIS portals

• Preparing service agreements and forms for electronic signatures

• Liaising with referrers and other stakeholders

• Assisting staff with general office administration and resource preparation

• Support the coordination and referrals for Therapy Assistants

• Minute taking and supporting team administration functions 

You’ll play an important role in keeping our systems, staff and client services running efficiently.

About You 

We’re looking for someone who is:

• Highly organised with excellent attention to detail

• Confident using Microsoft Office, databases and SharePoint

• Able to manage competing priorities and work independently

• Friendly, professional and a strong communicator

• A team player who enjoys supporting others

• Experienced in administration (health or NDIS experience highly regarded)

• Availability to work approximately 15-18 hours per week. Days and hours are negotiable 

• Current Working with Children Check, National Police Check and myID to connect with government services (or willingness to obtain)

Why join Adapt OT? 

• Supportive and welcoming team culture

• Meaningful work that positively impacts people’s lives

• Flexible part-time opportunity

• Variety in your day-to-day role

• Opportunity to grow and develop your skills within the health and disability sector

• Work with a passionate and collaborative team

How to Apply

Please submit your resume and a brief cover letter outlining your suitability for the role via SEEK by COB Monday 21st June.

For further information, please contact: 

Peta McKenna ****@adaptot.com.au 0433 195 *** or Amy Zuluaga ***@adaptot.com.au 0419 590 *** 

We look forward to hearing from you!